Google Workspace cost calculator: how much will you really save?
On 1 July 2026 Microsoft raised list prices (Business Standard +12%, E3 +8.3%) — and the full Microsoft 365 Copilot is still an add-on at roughly €30 per user and month. With Google Workspace, Gemini AI is included from Business Standard upwards. In 30 seconds you can work out what a switch would mean for your organization.
Your licence savings in real time
Since July 2026 Copilot Chat is bundled with M365 plans — the full Microsoft 365 Copilot remains a paid add-on. With Google Workspace, Gemini is included from Business Standard upwards at no extra cost.
* Payback of migration effort per Forrester Total Economic Impact™ Study, Feb 2026. All prices: EUR list prices, net, annual commitment, as of July 2026.
Your full business case
Basis: 188 h time saved per employee and year through Workspace collaboration + 3 h/week per active Gemini user, productivity recapture rate 50% (Forrester TEI, Feb 2026). Figures are estimates and vary by organization.
The line items that never show up on a quote
Google Workspace: 2–5 TB per user pooled — the team shares the storage, expensive individual upgrades disappear. Microsoft 365: 1 TB fixed per user — power users need paid upgrades.
With Google, security, eDiscovery, endpoint management and AI are part of the plans. With Microsoft, Defender, Intune, Entra ID and Copilot are often licensed separately — the bill grows quietly.
One admin console, one licence model with Google — operations stay manageable. Microsoft's grown-up tool and portal landscape ties up noticeable amounts of IT time.
For an honest comparison, the TCO view counts: licences + add-ons + storage + operations.
All Google Workspace plans at a glance
Prices per user and month on annual commitment · as of July 2026
Business plans up to a maximum of 300 users. EUR list prices, net, plus VAT.
Frequently asked questions about switching
Let's model your case.
In a free intro call we look at your plans, user numbers and renewal date — and you'll get a first, honest read on whether the move is worth it for you. From there we build your individual TCO and licence review — with your numbers, not list prices.
All information is provided for comparison and reference. Prices and feature scopes reflect the vendors' public list prices (as of July 2026) and can change at any time. No warranty for completeness or timeliness. This calculator does not replace individual advice.
