Digital Workspace with Google Workspace & Gemini
A digital workplace with Google brings email, documents, meetings, chat and AI assistance together in one cloud platform — Google Workspace. Your team works on the same document in real time, Gemini takes over routine tasks, and IT manages everything centrally. The result: fewer scattered tools, fewer alignment loops, more time for real work.
What does Google Workspace cost for businesses?
Business Starter
- Gmail on your own domain
- Meet, Chat, Calendar
- Docs, Sheets, Slides
- Base storage per user
Business Standard
- Gemini AI included
- Meeting recordings
- Significantly more storage
- eSignature & appointment booking
Business Plus
- Everything in Standard
- Vault (archive & eDiscovery)
- Advanced endpoint management
- Larger meeting capacity
Enterprise
- Client-side encryption (Plus)
- DLP & Security Center
- Granular EU data region
- Compliance mandates
Your Google Workspace licenses — directly from GMinds
As an official reseller we don't just advise — we provide the licenses themselves, with a personal contact instead of an anonymous portal.
- Official Google Workspace reseller — consulting, licenses and operations from one team.
- Switch without a tech project: Existing Workspace customers move to us via transfer token — no migration, no downtime, same day.
- One contact, one invoice: German- and English-speaking support and license management without Google hotlines.
- Ongoing license optimization: We regularly check whether plans and seats still match your needs — instead of silent over-licensing.
The four questions every decision-maker asks
Concise answers to the questions that come up in every evaluation.
Is switching from Microsoft 365 worth it?
For teams that co-edit documents a lot, work distributed, or want to slim down their tool landscape: usually yes. Workspace was built for real-time collaboration rather than retrofitted — and AI assistance is already included in the Business plans.
More details
Day to day that means: no "who has the latest version?", no file attachments in email loops, and an admin setup one person can run on the side. Financially, what counts is total cost — licenses plus add-ons plus admin effort.
To be honest: the switch is a change project, not a license swap. When we advise against it is stated openly on this page.
How does the migration work — without downtime?
In three phases: analysis & pilot, gradual data migration during normal operations, then cutover with adoption support. Your team works as usual until the switch date — and starts Monday in the new system.
More details
- Analysis & pilot: Inventory, migration plan, pilot group tests everyday work.
- Migration in operation: Mail, calendars and files sync in the background.
- Cutover & adoption: Switch date, training from day one, hypercare in the first weeks.
Is Google Workspace GDPR-compliant?
Yes — with the right setup: the EU data region for your core data, standard contractual clauses and audited security — ISO/IEC 27001, 27017, 27018 and 27701, SOC 2/3 reports and a BSI C5:2020 attestation. For elevated requirements, client-side encryption keeps the keys in your hands.
More details
What matters is configuration: enable the EU data region, define sharing policies, set up Vault for retention duties. Client-side encryption (Enterprise Plus) encrypts content before it reaches Google. We document the setup audit-ready — and compile the audit reports for your records.
More on cybersecurity, governance & compliance →What does Gemini actually deliver day to day?
Gemini is built into Gmail, Docs, Sheets and Meet — no extra subscription from Business Standard. It drafts replies, summarizes threads and meetings, and makes your Drive knowledge searchable. Realistically: several hours saved per week per role.
More details
- Inbox & meetings: Summaries, reply drafts, notes with action items.
- Documents & numbers: First drafts in Docs, Sheets analysis by asking instead of formulas.
- Company knowledge: NotebookLM & Drive search make your knowledge queryable.
Google Workspace efficient in everyday life
With Google Workspace as your digital workplace, your team not only saves valuable time, but you also benefit fourfold from your investment. AI assistants take on routine tasks, updates run automatically, IT tickets are reduced by 20% and ongoing operating costs are reduced. This allows your employees to concentrate on their valuable work. Switching to Google Workspace pays off 4x.
The solution: An integrated work model instead of isolated tools
Google Workspace starts at exactly this point, but does not automatically unfold its benefits through the mere creation of accounts. The added value only comes when collaboration, files, communication, security and AI are structured along real work processes.
This is exactly where GMinds comes in: We translate your actual way of working into a clean workspace setup, define clear structures, integrate AI sensibly and ensure that the digital workplace grows with your company instead of slowing you down in everyday life.
Zero Trust & Data Sovereignty
We guarantee full data sovereignty through a strict zero-trust architecture and GDPR compliance.
Native AI integration
We integrate Google Gemini into all apps and automate workflows directly as standard.
Legacy transformation & custom solutions
Using individual applications, we create agile workflows for your workspace.
Our services
Depending on the initial situation, we provide targeted support in planning, implementation and development. Always structured, responsible and with a view to long-term benefits for your company.
Introduction and migration of Google Workspace
Benefit from a scalable work platform that simplifies collaboration, relieves IT and makes investments economically usable.
To Google Workspace →
Google Workspace Gemini
Intelligent workflows, individual AI assistants and other features that you benefit from when you integrate Gemini into your workspace. We know how it works and support you.
Gemini in your company →
Sovereign Collaboration
We make Google Workspace so stable that it doesn't turn against your team, but works for you.
Protect data in your company →
Intranet & knowledge hubs
Company knowledge needs a fixed place. With knowledge hubs, your information is organized, transparent and quickly accessible.
Discover intranet & knowledge hub →
Low-code automation & legacy migration
No more tables. In 5 days, we'll build you smart business apps with AppSheet in your workspace.
Low-code automation & migration →When Google Workspace is not the right choice
We only recommend switching if it works for you. These three situations are the first things we check in an intro call — and we'll advise against it if in doubt:
Deep Excel macro landscapes
If your controlling runs on complex VBA macros and add-ins, Sheets is not a 1:1 replacement. That calls for a modernization strategy first — or a hybrid approach.
Line-of-business apps that require Office
Some industry solutions technically require locally installed Microsoft Office. As long as those systems are fixed, we evaluate coexistence models instead of a full switch.
No backing for the change project
Platform switches don't fail on technology — they fail on missing support. Without time and sponsorship for adoption: better later and properly than now and half-hearted.
Not sure where you stand? That's exactly what the intro call is for — 30 minutes, an honest assessment, no strings attached.
Free intro callDigital workplace — answered briefly
Can we keep using Microsoft Office files?
Yes. Google Workspace opens and edits Word, Excel and PowerPoint files directly — no conversion. Nothing changes when exchanging files with customers who stay on Microsoft.
How long does the switch take for 50–200 employees?
Typically 8–12 weeks from analysis to cutover — depending on data volume and line-of-business systems. Day-to-day business keeps running throughout.
What happens to our existing Microsoft licenses?
We plan the switch around your contract end date so there are no double costs. During the transition both systems run in parallel, under control.
Is Gemini included in the licenses or does it cost extra?
Gemini is included in Google Workspace from Business Standard — no separate add-on. There's no additional AI subscription like with other vendors.
Where is our data stored?
With the EU data region, your core data is stored in European data centers. For elevated requirements we add client-side encryption with key management in your hands.
Are there cases where you advise against switching?
Yes — deep Excel macro landscapes, line-of-business apps that require Office, or missing backing for the change project. The details are stated openly in the "Honest advice" section on this page.
Does GMinds support us after the migration?
Yes — as a managed service partner we handle operations, support, security monitoring and the ongoing development of your digital workplace.
Our innovation cycle for your digital workplace
Four phases — from the first conversation to a workplace that keeps getting better. This is exactly how we'll work with you:
1. Strategy & license consulting
2. Setup & pilot
3. Migration & adoption
4. Operations & improvement
- •Workspace readiness check
- •Plan & license recommendation
- •Business case with the cost calculator
- •Prioritized roadmap
- •Tenant setup following best practices
- •Security & EU data region
- •Pilot group in real operations
- •Coexistence with Microsoft 365
- •Data migration during normal operations
- •Cutover on the switch date
- •Training & Gemini enablement
- •Hypercare in the first weeks
- •Managed workplace service
- •License & cost optimization
- •Rolling out new Gemini features
- •Continuous improvement
